Presenter Information

Please note that all presenters must be registered by the 31 March 2026 to able to present at the ASM.

Your work has been highly valued by this peer review system. Since your work is expected to receive a lot of attention at the Conference, the Scientific Committee asks that you take considerable care with its presentation.  Please see below the information for both oral and poster presenters.

ORAL PRESENTERS

You are urged to strictly adhere to the time that you have been allocated for your presentation. 

Presentation Time:12 minutes plus 3 minutes presentation time. Strictly 15 minutes. 

Speaker Support Room - Ground Floor

The Speaker Support Room will be available during the following hours:

  • Saturday 16 May 2026 - 0800-1800

  • Sunday 17 May 2026 - 0700-1800

  • Monday 18 May 2026 - 0700-1630

  • Tuesday 19 May 2026 - 0800-1300

All speakers must report to the Speaker Support Room where technicians will be available to assist presenters to check or upload their files.

For speakers presenting at the morning sessions, it is advisable to load in the afternoon prior to the session.  If this is not possible, then do so before sessions commence on the day of presentation. Speakers presenting in the afternoon sessions must check in during the lunch break, or earlier if possible, on the day of their presentation.  Early check-in ensures that the presentation runs smoothly.

Upload of Oral Presentations

Further information regarding upload of talks will be communicated with oral presenters in advance of the meeting.

ARA ASM PowerPoint Slide Template (16:9 format) - download if you wish to use a conference one.

ARA ASM PowerPoint Slide Template

POSTER PRESENTERS

The posters will be located in Central Room B at the Gold Coast Convention + Exhibition Centre.  They will be on display for the duration of the meeting and can be put up from the start of the Opening Reception on Saturday 16th May from 6 pm, but must be removed by the end of Lunch on Tuesday.  

PLEASE NOTE – VERY IMPORTANT – posters can only be portrait style.  
We cannot accommodate landscape posters due to space restrictions.

Please note that you or one of your fellow authors will be required to be present at your poster during the dedicated poster breaks.

As part of your acceptance, the following two items are required:

1. Printed Poster for Onsite Display
Your poster must be produced in A0 size, portrait orientation, suitable for display on the allocated poster board at the venue.  Please see the program for your poster board number. 

2. PDF Upload to EventsAIR
You are also required to upload a PDF version of your final poster via the EventsAIR presenter portal in your email confirmation by 1 May 2026.

The uploaded PDF will be:

  • Made available within the ASM app for delegates to view

  • Considered for inclusion in guided poster tours (if selected)

Please ensure the PDF matches your final printed version.

Poster PDF Upload Instructions

REQUIREMENTS:

·       File format: PDF only

·       Maximum file size: 5MB

·       Ensure your poster is high resolution and readable when viewed digitally.

Tips for your poster PDF:

  • Use clear, readable fonts (minimum 24pt for body text)

  • Ensure images and graphs are high quality

  • Test that your PDF displays correctly before uploading

  • Include your presentation title and author information

Upload instructions can be accessed via your presenter login. Should you experience any technical difficulties, please contact us.

Poster Sessions - AUTHOR ATTENDANCE REQUIRED

Even Posters – Stand by their posters during morning tea on Sunday 17th May

Odd Posters – Stand by their posters during morning tea on Monday 18th May

Poster Tours

A small selection of posters will also be selected by the ASM Committee to be part of a Small Group Poster Tour.  You will be notified in April individually if you are included in one of these.

Poster Dimensions

Posters must fit a poster display space of no more than 1 metre wide x 1.2 metres high (A0 portrait style) including the heading.   Velcro tabs will be provided to fix your poster to the board – pins must not be used.  

PLEASE NOTE – VERY IMPORTANT – posters can only be portrait style.  
We cannot accommodate landscape posters due to space restrictions.

Hints and tips

  • Poster presentations should be well thought out and visually appealing, with a balance of text, graphics and neutral space.

  • The movement (pathway) of the eye through the presentation should be natural (down columns and along rows).

  • The Title slide should have the same title as the submitted abstract and the program.

  • Include the name of the presenter(s) and each affiliation (institution or organisation) for each author.

  • Avoid using ALL-CAPITAL text as it is difficult to read.

  • The text should be brief throughout, i.e. any description of methods should be simple and concise. 

Poster Number

The full scientific program will be available to locate your poster number for placement on the poster boards.
i.e. Listed as P[Number] e.g  P21.   WE WILL NEED THIS TO IDENTIFY YOUR POSTER. 

POSTER PRINTING - Gold Coast

Mail Boxes Etc. (Australia & NZ)

  • Ground Floor, Suite 15, 97-99 Bathurst St. Sydney NSW 2000

  • +61 1800 556 245

  • enquiry@mbe.com.au or website